Business and Finance

It is the policy of Saint Louis University to comply with the published financial reporting guidelines for all non-federal grantor agencies. This policy applies to all non-federally supported programs that are recorded as Sponsored Program accounts (Ledger 5).

The following schedule of procedures will enable the University to file the Financial Status Reports in a timely manner.

DATE	EVENT/PROCEDURE
30 Days Prior to Ending Date	Department given written reminder of ending date by Sponsored Programs Administration.
Ending Date	Department given written notification of account ending and close-out procedures by Sponsored Programs Administration.
1 Day After Ending Date	Account frozen. Expenditures appropriate to the time period of the award will continue to be processed only after detailed review.
30 Days After Ending Date	Account de-activated. Additional transactions (IDO's, DPV's, and vendor payments) submitted by department will be processed against departmental non-sponsored program accounts. All open purchase orders will be closed.
45 Days After Ending Date	Last day for submission of cost transfers to Sponsored Programs Administration.
46 - 90 Days After Ending Date	Sponsored Programs Administration will prepare and submit Financial Status Reports to the funding agency. Any over-expenditure will be automatically transferred to departmental non-sponsored program accounts. Any unexpended funds will be returned to the agency or carried-over to a new funding period if allowed by the agency.