DEPOSIT OF FUNDS FORM

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Prepare a Deposit of Funds form as follows:

Department: Enter the name of the originating department.

Prepared By: Enter the name and phone number of the individual preparing the deposit form.

Date: Enter the date the form was completed.

Account Number To Credit: Enter the account number and object code to which the deposit is to be credited.

Summary of Deposit: Multiple checks for deposit to the same account for the same purpose may be included on one form. Enter the number of checks, total of checks, currency and coin,or credit card receipts and the total deposit submitted with the Deposit of Funds form. This total must agree with "Total" below. A separate Deposit of Funds form must be prepared for credit card transactions.

Received From: Enter the individual or organization from which the funds were received.

Purpose/Reason: Enter an explanation of the purpose or reason the funds were received by the University.

If more than one check is to be deposited, prepare a calculator tape that tabulates the total amount of the deposit.

Place any cash and currency to be deposited in a secure envelop.

Retain the pink copy of the Deposit of Funds form for verification of the transaction to the monthly account statement or Screen 23 on the Financial Records System (FRS). Any discrepancies should be promptly reported to the HSC Finance Office or Joann Grant in the Cashier's Office.

Attach the envelope containing the cash/currency the checks and calculator tape or the audit list report of credit card transactions, if applicable, to the Deposit of Funds form and forward to the HSC Finance Office (Health Sciences Center) or the Cashier's Office (Frost Campus).

Upon receipt, the Cashier's Office will review and process the deposit.