MILEAGE REIMBURSEMENT

Saint Louis University will reimburse its employees for mileage expenses incurred on official University business that is properly authorized, reasonable and appropriately documented. Mileage will be reimbursed at a rate of $0.36 per mile effective January 1, 2003 (previously $0.365) for all miles incurred on an individual's personal vehicle while conducting University business, both within or outside of the St. Louis metropolitan area.

If mileage is incurred while conducting business within 50 miles of the customary work location, the request for reimbursement must be submitted on a Business and Entertainment Expense Voucher. If mileage is incurred beyond 50 miles of the customary work location, the request for reimbursement must be made on a Travel Expense Reimbursement Voucher along with all other expenses for that trip. Inter-campus mileage is not reimbursable.

Moving Expense Mileage

Reimbursement for mileage incurred in conjunction with moving new or relocated faculty and staff is requested via the Direct Payment Voucher. Although moving mileage is reimbursable at the standard University mileage rate, Internal Revenue Service regulations stipulate that moving mileage in excess of $.12 per mile constitutes taxable income to the recipient. The excess payment will be handled accordingly through Tax Compliance and reported on IRS Form W-2.