FRS ACCESS

Access to Saint Louis University's Financial Records System (FRS) may be requested by University employees requiring on-line financial information to fulfill institutional management or operational responsibilities. Database access is not a right, but rather a privilege based on University policies and procedures designed to protect the use, confidentiality, privacy and security of institutional and personal information. Existence of a database does not imply access is generally available or that a request will be approved. Access is approved subject to specific institutional guidelines, "need-to-know" requirements, and data inquiry/update restrictions.

For security reasons, access to accounts in FRS is controlled by the hierarchical ownership of accounts which permits authorized access to specific accounts at various levels within the University's organization according to the executive level, college/division, sub-division, department or sub-department linked to the account. For example, access granted at the college/division level permits access to all accounts assigned to the particular college/division. Access granted at the department level is more restrictive, permitting access only to those accounts assigned to a particular department.

Important: It is the department administrator's responsibility to notify the FRS security officer when a department employee with FRS access leaves the department or no longer needs FRS access due to a job change. Contact Lisa Zoia immediately regarding system access changes.

Procedure

To request FRS access, complete an FRS Database/Screen Access Request Form:

A. Administrative Information System: Access to ADS, HRS, and SIMS may be requested in conjunction with FRS access. Check the appropriate box on the top of the form to indicate the system(s) to which access is requested.

B. Requestor Information: Enter all demographic information for the individual requesting access. In addition, provide a brief description of the requestor's job responsibilities and screen access requirements (including on-line requisition capabilities) and indicate the executive code, school or division codes, or department number for which access is requested.

C. Department/Office Administrator's Approval: Obtain the approval of the appropriate administrator at the requested security level (i.e. vice president, division head, department head, etc.).

Forward the completed form to Lisa Zoia in the Controller's Office, Salus Center, 5th Floor, Room 507. Upon approval by the FRS security officer, a unique FRS operator number and password will be assigned to the requestor.