ADDITIVE PAY

The Additive Pay Form is used to request additional compensation, such as incentive pay, call pay, and internal honoraria, lecture and consulting fees, for work above and beyond an employee’s normal job assignment. The Additive Pay Form may not be used for payment of regular hourly or salaried compensation or for overtime pay.

Requests for pay beyond an employee’s normal assignment are to be submitted on an Additive Pay Form.

Please Note: Pay periods are not interchangeable. Additive Pay for hourly paid employees can only occur on the bi-weekly payroll, and monthly paid employees can only receive Additive Pay on the monthly payoll. Please do not combine Monthly and Bi-weekly Additive Pay requests on the same form.

• Due Dates: To allow adequate time for review and approvals, Additive Pay Forms for bi-weekly paid employees are due in Payroll two weeks prior to the check issue date (see Payroll Schedule). Forms for monthly paid employees are due on or before the 15th of the month in which the Additive Pay is to be paid.
  
• Dept: Supply the name of the department that is initiating the form and payment.
  
• Pay Period I.D./Pay Period Dates: Supply the I.D. Number and dates (see Payroll Schedule) for the pay period in which the Additive Pay should be paid.
  
• Timekeeping Location: Supply the number (See Departmental Listing) of the department initiating the Additive Pay Form.
  
• Name/Social Security Number: Supply the employee’s formal name and social security number.
  
• Account Number: Supply the FRS account to be charged, including the appropriate object code. (See Object Codes)
  
• Job Group/Assignment Code: Supply the employee’s principal Job Code and Assignment Number. This information is available on HRS Screen D16, Labor Expense Distribution Reports, or the employee’s PAF.
  
• Earnings Codes: Supply the payroll earnings code (see Earnings Codes) which best describes the purpose of the payment. The most commonly used Earnings Codes for Additive Pay are listed on the form.
  
• Amount: Supply the gross dollar amount of pay using a decimal point, but no comma or dollar sign, i.e. 1200.00.
  
• Comments: Fully explain and identify the reason for the Additive Pay. Additive Pay requests which are not appropriately justified or request inappropriate compensation will be returned to the originating department. The comments box can also be used for notes regarding tax multipliers or unusual circumstances.
  
• Approvals: Additive Pay requests must be approved by authorized departmental staff and campus Budget Offices prior to processing by Payroll. The forms are also reviewed by Human Resources Compensation.